5 Steps to a Paperless Office

electronic document management

Do you put the paperless office in the same category as Big Foot and unicorns? A nice idea, but complete fiction?

It's understandable; there are many barriers to implementing a paperless policy in your workplace, ranging from the financial to the operational. But with a good office scanner and some determination, you can do the "impossible."

Here are ten realistic steps to make the paperless office a reality.

  1. Don't declare and all-or-nothing ultimatum. Change is best done gradually, especially a large change like eliminating a reliance on ancient technology like paper. Most of your employees have been doing business with paper their entire lives, so tackle one thing at a time. It's best to start with converting old files using a scanner and archiving your records.

  2. Set attainable goals and stick to a timeline. Everything is more fun with a timeline, right? If you're able to celebrate successes and measure effectiveness, your whole team will have a shared goal to look forward to.

  3. Create a document archive. Whether you choose an electronic document management system or go the digital shared drive route, an electronic document archive is a must. This keeps your newly digitized documents in an easy-to-access format.

  4. Switch to e-signatures. Not surprisingly, one of the most frequent questions we're asked when we talked about the paperless office is, "What about signatures?" It's astonishingly easy to use electronic signatures, and it's also safe and secure. In fact, once you make the switch, you'll wonder why you gave yourself carpal tunnel all those years by repeating your scrawling John Hancock over and over again.

  5. Get buy-in. The whole office should be invested in this, not just the top management or a few individuals. When you have everyone on board, you'll have people thinking before they print and ready to help scan and digitize your file room.

The paperless office can be a reality. Contact Copiers Plus for more information.

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